Success Stories

The Success Stories provided below are examples of projects completed at the University that used the Project Methodology. A brief description and the benefits of using the Methodology are also provided for each project.

The use of a methodology provides a structure for the effort, but does not guarantee that a project will be successful. It is the responsibility of the entire project team to work together to complete the project and deliver the expected result to the stakeholders.

Global Dining

Brief description of project:

Project implementation to install CBORD Financial Reconciliation test and production platforms, and deployed 35 Micros sales terminals to 19 campus dining locations. Launched web-based NetCard Manager application for student campus dining financial account management.

Implementation included procurement, data integration for University financial accounting systems, Oracle-to-Linux infrastructure with physical/virtual server environments, and PCI Compliance transaction encryption using Shift4.

How did using the Methodology benefit the project?

This implementation had a pre-determined schedule for completion in 102 days.  As such, having a defined project scope was important to ensure the team did not deviate from the business case proved valuable.

Why it was good to use it?

Following the schedule and focusing on the project’s critical path to complete tasks ensured that the project was completed on schedule and on budget.

cAlert

Brief description of project:

The cAlert project involved the implementation of Everbridge — a new Emergency Online Notification System for the campus community, which includes 45,000 users. Project scope included an RFP for vendor selection and management, requirements management, database integration, quality testing, and production deployment.

How did using the Methodology benefit the project?

Use of the Methodology was beneficial because this was a business group with less experience in project implementations. The Methodology helped guide the team through the process by focusing on scope, requirements, schedule, and cost, and using a systematic waterfall method was key to implementation success.

Why it was good to use it?

The Everbridge application was replacing a notification system for which the University’s contract was expiring. Due to the criticality of the notification system being available on campus in case of emergency, it was important for the project to be on time, ensuring that there would be no gap in system availability. 

CCD Project

Brief description of project:

This project entailed installing more than 2,200 telecommunications devices into at the Center for Care and Discovery (CCD) in February 2013. The devices included VoIP phones, wireless VoIP phones, multi-functional printers with faxing via a fax server over data lilnes, Red Phones (analog lines), speaker systems in operating rooms that bridged VoIP and analog phone lines, and ATMs.

How did using the Methodology benefit the project?

The Task List enabled the project team to keep track of all the tasks that needed to be completed. The Issues Log enabled them to keep track of outstanding issues and the status of their completion so that nothing fell through the cracks.

Why it was good to use it?

It helped the project team ensure all the work was accounted for. It also helped them identify resource needs based on the workload and the duration of tasks.